Company Name: Rapidise Technology Pvt. Ltd.
Company Profile:
Rapidise Technology Pvt. Ltd. develops highly innovative products and services which support the ongoing digitization of your enterprise mission. A global technology leader amidst a sea of options, Rapidise Technology offers world-class IoT & AI Product Design & Development, Systems Integration, and Electronics Manufacturing.
A team of 300+ engineers, we maintain meticulous end-to-end control of quality across the entire product development lifecycle, with a 100% in-house embedded hardware, firmware, cloud, software, web, mobile, and manufacturing team. Delivering to-requirements, on-time, and above-quality Every time. Our team delivers consistent, high-quality products, services and domain-centric solutions with functional expertise.
Job Title: Executive Assistant to CEO
Job Summary: The Executive Assistant to the CEO provides high-level administrative support to the CEO, ensuring smooth and efficient daily operations. This role involves managing a variety of tasks, including scheduling, correspondence, project coordination, and facilitating communication between the CEO and other team members, stakeholders, and external partners.
Key Responsibilities:
Calendar Management:
Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prioritize and organize conflicting schedules, ensuring the CEO’s time is managed effectively.
Communication Support:
Act as a liaison between the CEO and internal/external stakeholders, including clients, employees, and board members.
Screen and prioritize phone calls, emails, and other communications, responding when appropriate or directing them to the relevant parties.
Travel Coordination:
Plan and organize domestic and international travel, including flights, hotels, transportation, and itineraries.
Ensure all travel logistics are coordinated efficiently and on time.
Meeting Preparation and Support:
Prepare agendas, presentations, and reports for CEO meetings.
Take notes during meetings, track action items, and follow up to ensure deadlines are met.
Coordinate logistics for meetings, including securing venues, ordering catering, and handling any technology needs.
Confidentiality and Discretion:
Handle sensitive information with confidentiality and discretion.
Serve as a trusted partner to the CEO, maintaining professionalism and privacy.
Project and Task Management:
Assist in managing various projects and initiatives as needed, ensuring deadlines are met.
Help the CEO track progress on key company goals and initiatives, including internal reporting.
Document Management:
Maintain accurate files, records, and documentation, including contracts, reports, and business correspondence.
Prepare and edit documents, presentations, and other materials for the CEO.
Personal Assistance:
Occasionally assist with personal tasks or errands as needed to support the CEO’s work-life balance.
Event Planning:
Coordinate company events, conferences, or special occasions, including executive retreats, board meetings, or team celebrations.
Qualifications:
Experience:
Minimum of 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role, preferably supporting C-suite executives.
Education:
Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
Skills:
Strong organizational skills with an ability to manage multiple priorities.
Excellent verbal and written communication skills.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently, show initiative, and exercise good judgment.
Exceptional attention to detail and ability to maintain confidentiality.
Strong interpersonal skills and the ability to maintain a professional demeanor at all times.
Working Conditions:
Full-time, in-office role with occasional travel required.
Flexible working hours may be necessary to accommodate the CEO’s schedule.
Working Days & Time
Monday to Friday (Sat & Sun Off)
9:30 AM to 6:30 PM (Flexibility depend upon the work)